CSC Student Committee Terms of Reference

1. Inclusion Statement

The CSC Student Committee promotes an atmosphere of co-operation, civility, diversity, equity and respect.  We recognize that everyone’s definition of safety is informed by many factors including gender identity, age, race, socio-economic background, ability, culture, sexual orientation, creed and/or political persuasion.

2. Mandate

  1. The CSC Student Committee is a space where students can share their ideas, comments and concerns on campus safety and together work towards finding opportunities where improvements can be made.
  2. The CSC Student Committee also provides advice, guidance, and information which will assist in the development of policies, procedures and action plans that promote campus safety at York University.
  3. Recommendations will be reviewed by the group and provided to the Community Safety Council through the CSC (Student) Vice-Chair.

3. Term

The mandate of the CSC Student Committee will be reviewed in 3 years.  

4. Membership

CSC student representatives and/or a representative of a student organization are automatically members of the group.  The current list of members includes:

  • Residence Life student staff representative (coordinated through SCLD)
  • York Federation of Students (YFS) President
  • Graduate Student Association (GSA) President
  • Glendon College Student Union (GCSU) President
  • 4 Student representatives coordinated through SCLD to represent:
    • York is U Chair
    • Health Ed
    • Leadership
    • RedZone
  • 1 representative from a non-academically affiliated club (coordinated by SCLD)
  • 1 College Student Council President (coordinated through SRR)
  • 1 Faculty Student Council President (coordinated through SRR)
  • Sexual Assault Survivors Support Line & Leadership (SASSL)
  • Centre for Women and Trans People (CWTP)
  • ACCESS York
  • York United Black Students’ Alliance (YUBSA)
  • 2 Students at Large (to be coordinated through SCLD)
  • 1 representative from Glendon Women and Trans Centre
  • 1 representative from ISAY – International Students Association at York University
  • 1 representative from Aboriginal Students Association at York

Additional groups currently not represented on the CSC which should be encouraged to attend include:

  • United South Asians at York (USAY)
  • Diversity Peer Education Team (DPET)
  • Ontario Public Interest Research Group (OPIRG)
  • YFS Access Centre
  • Office of Student Conflict Resolution (OSCR) Peer Support Team

Non-student members include:

  • Resident Life Coordinator (coordinated through SCLD)
  • Safety Initiatives Coordinator (Office of the Vice-President Finance and Administration)

Any student not representing a particular group who is interested in safety initiatives and wants to be a part of creating a safer campus is also invited to be a general member.

5. Roles & Responsibilities

  • CSC Vice-Chair  – student elected as CSC Vice-Chair
    • A Vice-Chair nomination will be brought forward by the CSC Student Committee to the Community Safety Council (CSC) at the first meeting of the current academic term.
    • The position for Vice-Chair will be voted on by the CSC at first meeting of the current academic term.
      • Eligible candidates for the CSC Vice-Chair are the student representatives who have been designated as CSC members according to the CSC Terms of Reference. 
      • Eligible voting members are also the students who have been designated as CSC members according to the CSC Terms of Reference will be the voting members in the election the CSC Vice-Chair. 
      • In the event that a voting member cannot attend, a proxy shall be designated.
      • Act as the group representative at CSC meetings
      • Raise comments/questions/concerns addressed at CSC Student Group meetings to the CSC when appropriate
  • CSC Student Committee Facilitator – Safety Initiatives Coordinator, Office of the VPFA
    • Prepare and disseminate agenda
    • Provide meeting minutes
    • Facilitate discussions
    • Provide institutional knowledge where appropriate
    • General Member
      • Conduct themselves in a way that promotes an atmosphere of civility, diversity, equity and respect in their interactions with others as outlined in the Student Code of Rights and Responsibilities
      • Are encouraged to take the online REDI tutorial, provided by the Centre for Human Rights (CHR)
      • Act as an ambassador and help communicate information the group so that other students may be encouraged to attend, or share their safety concerns/questions/comments/ideas to the group
      • Participate in group discussions and share information to help group members understand the various perspectives represented at the table
      • When available, help with various campus safety initiatives

6. Meetings

The CSC Student Committee will meet monthly during the academic year (September to April).  During spring and summer months, meeting dates will be scheduled as necessary.  Each meeting will be approximately 2 hours in length.  A delegate may be, and is encouraged to be sent if a group member cannot attend.

Meetings will typically occur in the 3rd week of the month or ahead of the upcoming CSC meeting in that month to allow for discussion and document any points which might be included on the CSC agenda.  Scheduling will typically occur through doodle poll and the CSC Student Group chair will set the date, time and location.  The chair will also disseminate the agenda (with input from general members) at this time.

A quorum of 6 members is required to hold a group meeting.

CSC Student Committee meetings are complementary to (not a substitute of) the Community Safety Council meetings.

7. For Reference: Purpose and Mandate of the Community Safety Council (CSC)

The York University Community Safety Council (CSC) is an advisory body with a focus on safety outcomes, practices and policies. Reporting to the President, the Council will be inclusive of all parties in the communities in and around York University who share a concern for safety broadly defined (including, but is not limited to, issues specifically relating to women and trans people, concerns about the physical environment and violence prevention). The Council will work collaboratively and proactively to amplify issues, facilitate coordination of safety related activities, focus attention of relevant administrative bodies and provide a forum for discussion of emerging challenges relating to safety. The Council has the purpose of being a check and balance on all groups and departments that have formal and informal accountability for safety in order to ensure that these issues are always top of mind, that nothing falls through the cracks and that tough questions and meaningful discussions are facilitated. The goal is to enhance a culture of safety and respect within York University.

October 2013